Job description
This new position of Deputy Clerk will support the Clerk’s statutory duties and assume full responsibilities in their absence, as outlined in the Municipal Act and related legislation. Serving as a key contact for residents and staff, the Deputy Clerk handles inquiries on Council matters, records, elections, by-laws, and municipal services. They also oversee the Municipal Law Enforcement Division, ensuring its operations align with corporate objectives. The Deputy Clerk will report to the Director of Corporate Services/Clerk.
Closing date
Applications will be received until October 22, 2025.
Rate of pay
The rate of pay for this position is $93,202 to $109,018 annually, plus a competitive benefits and pension package.
Duties
The Deputy Clerk will be required to:
- assist the Director of Corporate Services/Clerk in performing the statutory duties of the Municipal Clerk under the Municipal Act, and other Acts of legislation as required
- attend council and applicable committee meetings, as require
- prepare and present reports for the consideration of Committees/Council; manage and prepare agendas under the direction of the Director of Corporate Services/Clerk
- oversee the preparation of internal and external correspondence, including delegation requests, in preparation for and as a result of meetings
- provide legislative, administrative, and procedural information, advice, and recommendations to the Mayor and Council, and staff throughout the organization, both during the absence of and in consultation with the Director of Corporate Services/Clerk
- ensure all by-laws, minutes, and other Council-related legal documents and instructions are developed and implemented in accordance with applicable legislation, such as the Municipal Act
- assist the Director in organizing and administering municipal elections or byelections, including acting as the Deputy Returning Officer, preparation of required procedures, maintaining the municipal voters’ list, preparing materials and delivering training, coordination and distribution of voting information, inaugural planning, and new Council orientation and other municipal election-related duties as assigned
- assist in the management and maintenance of the municipal corporate records management and routine disclosure programs; adhere to the records retention by-law; oversee file security and safekeeping, including archival storage; ongoing review and maintenance of records/electronic records management policies and procedures; assist in training of staff on policies and procedures
- oversees and manages the Township’s Municipal Law Enforcement staff, ensuring that all complaints are addressed and investigated in accordance with established Township standards, procedures, and policies
- provide leadership, direction, and operational oversight to support effective enforcement practices and maintain consistency in service delivery across the municipality
- administer the Lottery Licencing Program as the Chief Lottery Licencing Officer
- assist with the operation and reporting requirements of the Township’s Automated Speed Enforcement (ASE) Program
- coordinate Cemetery Operations for Township-owned and operated cemeteries
Qualifications
The successful candidate will possess:
- post-secondary education in Public Administration, Political Science, Law, or a related field
- minimum 3 to 5 years of experience in municipal government or a similar public sector environment
- strong understanding of relevant legislation, including the Municipal Act, Municipal Freedom of Information and Protection of Privacy Act, and the Municipal Elections Act
- excellent organizational, communication, and interpersonal skills
- proficiency in Microsoft Office and municipal software systems (e.g., CivicWeb, Laserfiche)
- certification or enrollment in the Association of Municipal Managers, Clerks, and Treasurers of Ontario (AMCTO) programs is considered an asset
