Facilities and Docks

You will need to include the following information on the application:

• facility location
• purpose of the rental
• name and contact information
• date and time of rental
• type of rental (i.e., liquor license)
• deposit of $150.00 plus HST to hold the date requested
• proof of insurance (upon rental confirmation)

View the rental fees for the Coldwater Community Hall. You will need to provide a $150 plus HST to hold your space. We also require a $150 (no HST) damage deposit for all Coldwater Community Hall rentals. Full payment is due 30 days before the rental date.

Non-profit rental fees

Business rental fees

The following additional facility fees may apply depending on the rental requirements:

• $50 plus HST for full use of the kitchen
• $10 plus HST for kitchen use (coffee only)
• $25 plus HST for use of the bar facility
• $40 plus HST for facility set up and take down

Washago Community Centre rental fees

View the rental fees for the Washago Community Centre. You will need to pay a $150plus HST  deposit to hold your rental. We also require you to provide a $150 (no HST) damage deposit. Full payment is due 30 days before the rental date.

Non-profit rental fees

Business rental fees

Meeting room rental fees

Depending on the rental, the following flat fees may apply:

• $30 plus HST for event set up and take down
• $10 plus HST for use of kitchen (coffee only)
• $50 plus HST for use of kitchen (oven and stove top)
• $25 plus HST for use of the bar area
• $35 plus HST for the use of the sound system
• projection screen (no charge)

Please review the terms and conditions found on the permit application. By signing the permit application, you acknowledge, understand and agree to the following:

• The issuance of a Facility Use Permit is entirely at the discretion of Township of Severn. The Township reserves the right to cancel any Agreement temporarily or permanently.
• The facility named on this Agreement is to be used on the date(s) and time(s) specified and only for the purpose(s) named. The agreement is not valid unless signed by the applicant and approved by the Township.
• The Agreement is not transferable without the express written consent of the Township.
• Township of Severn will not be responsible for personal injury or for the loss or theft of clothing/equipment of the applicant/organization, or anyone attending on the invitation of the applicant/organization.
• Smoking is prohibited on all developed parkland, sports fields, playgrounds and recreational trails within the Township of Severn. The Permit Holder will be responsible to ensure that the Township Smoking By-law is adhered to by all participants.
• The maximum attendance at any facility shall be governed by Fire Regulations or Department of Health. All exits must be kept free from obstruction at all times.

The cancellation fee is is based on the date that written notification is received by Township of Severn.  

• 50% of the total rental if cancelled less than 60 days before the rental date
• 75% of the total rental if cancelled if less than 30 days before the rental date

Having insurance coverage for your event is an important way to protect yourself while renting space. While the facility may require it, having insurance even if it is optional is still a great idea.

Accidents happen no matter how careful you are. Whether your event or rental involves one person or 200 people, as the host or organizer of an event or sporting activity, you can be sued by anyone who claims to have been injured or suffered property damage resulting from your activities. You may not be responsible (liable) but you will need to be defended in court.

A liability policy pays for this defence, as well as compensatory damages. In short, transferring your risk to a liability insurance policy provides you the opportunity to run your activity with peace of mind. 

Liability insurance is designed to protect an individual or organization against legal responsibility arising out of a negligent act or failure to act as a prudent person would have acted which results in bodily injury or property damage to another party. Any individual involved in your activity or a spectator can claim against you for damages as a result of any injury for damage to their property. Liability insurance is designed to protect against the expense of defending a third-party legal action, as well as the court award or settlement if you are found negligent.

Coverage is for Liability Insurance protection, which will provide a legal defence and settlement if your organization, its directors, officers, employees, officials, members, and volunteers are accused of a “covered negligent act” which has caused a Third Party a “bodily injury or damaged to their property”. It pays for the defence (legal fees and investigations) and compensatory damages should all or part of the responsibility for the injury or property damage rest with the facility renter.

NO, this policy is designed to protect you for permitted events for the owner and/or operator of municipal properties only. If you have this outside exposure, then you should be purchasing separate coverage for activities taking place outside of the facilities this insurance program. We recommend you speak with an insurance broker of your choice to arrange separate insurance for events not held on Township property.

If you purchase the appropriate liability coverage for an alcohol related event, you are protected up to the policy limit.